Price the opportunity in front of you, move it forward, then invoice and track what matters.
No active quote$0.00Start a deal to build your quote.
Recommended next step
Enter the offer
Start by entering the brand request. You can change any detail later.
1
Price & respond
2
Accept & invoice
3
Get paid & track
Deal snapshot
Your active deal appears here after you start one.
New deal
Build the scope, then build the price.
Enter what the brand asked for. Extra fields appear only when you need them, and every pricing assumption stays editable.
Form view
Advanced adds usage & rights and offer/commission/payment fields.
Counter-offer amount — choose which level carries into your Quote and Respond message.
Compare pricing presetsOpen
Pricing breakdown
No hidden math.
How this was calculated
Pricing guidanceOpen
Guidance only. Recommendations never change your quote automatically. Reference ranges are optional context, and your own pricing may reasonably sit above or below them.
Offer comparisonOpenTerms worth reviewingOpen
CollabQuote identifies commercial terms you entered that may affect pricing or workflow. It does not review contracts or provide legal advice.
Counteroffer
Build a reply you can actually send.
Choose the tone and format, then edit anything you want. CollabQuote uses the deal details you already entered and works locally.
Tone
Friendly and collaborative, while still naming your price clearly.
Format
Email gives more context. DM keeps the same position in fewer words.
Your messageWarm · Email
Edit freely before sending.Rebuild from deal restores the selected tone using your current deal details.
WarmKeep the relationship open
Best when you want to counter while staying especially collaborative.
DirectGet to the number quickly
Best for clear, efficient back-and-forth with a brand or agency.
FirmHold the scope boundary
Best when the budget is too low for the requested deliverables or rights.
Professional quote
A polished quote, ready to send.
Review the client-facing preview below, then print or save it as PDF. App navigation and controls are hidden automatically.
Step 1
What do you want to send?
Choose whether to accept the brand's original offer as-is, or send a counter-offer using your own rates. The quote below updates to match.
No original offer was entered for this deal, so there's nothing to accept as-is — a counter-offer quote using your own rates is shown below.
Step 2
Send it
Print or save this quote as a PDF, or continue to draft your response message to the brand.
Deal tracker
Keep every collaboration easy to find.
Search, filter, edit, duplicate or delete saved deals. Nothing is uploaded.
0 deals
Keep Status current as a deal moves — it drives your Home next-step guidance, and setting it to Accepted (or later) will ask for the agreed amount.
Brand / campaign
Quoted
Agreed
Status
Content due
Usage expires
Payment due
Actions
No deals match this view.Start a deal or change the search and filters.
Rights & renewals
Know what expires, and when.
See when usage, exclusivity, content, and payment dates are coming up.
Upcoming usage expirations
Calculated from saved deal dates and durations.
Calendar reminders
Export standard .ics files for any saved deal.
Business insights
Useful numbers, without dashboard clutter.
Calculated from your saved deals. View one currency at a time, or convert all deals into one summary currency using your saved offline rates.
Date range
Deals count by quote date; platform & creator earnings count by their recorded date.
Showing this month
How these numbers are calculated
Revenue totals use the agreed value when you enter one; otherwise won deals use the saved Target quote.
Invoices, platform earnings, and expenses in one place.
Use this after money starts moving. Record invoice payments, add creator income from platforms or sales, and keep optional business expenses together.
For organized records, not tax advice. CollabQuote stores the information you enter and exports it cleanly for bookkeeping. It does not decide what is deductible, whether tax applies, or what you must file. It is bookkeeping-ready / audit-friendly, not tax-authority certified or universally “audit compliant.”
Invoices
Create from a saved deal for the fastest path, or start blank.
Invoice
Client
Total
Paid
Balance
Status
Due
Actions
No invoices yet.When a deal is accepted, create the invoice here.
Invoice
Draft
Drafts are editable. Once you issue an invoice, its financial details are locked so your record stays consistent.
How can they pay?
Choose the payment options that will appear on this invoice.
What you're billing for
Use the amount actually agreed with the client.
Optional invoice details
Enter only a rate you have already determined applies.
Subtotal—
Tax—
Total—
Recorded payments—
Balance—
Total—
Balance—
Get paid
Record payment received
Log each payment or deposit as it arrives — partial or full. Balance above updates automatically.
Send to the client
CollabQuote prepares the message. Your email app sends it, so nothing is transmitted by CollabQuote.
1Save the invoice as PDF2Open the email draft3Attach the PDF and send
PDF attachment: Browsers cannot safely attach a local PDF to a new email automatically. Save the invoice first, then attach that PDF in your mail app.
Platform & creator earnings
Track YouTube view/ad earnings, TikTok payouts, OnlyFans income, memberships, affiliates, product sales, and other creator income that did not come through a CollabQuote invoice.
Avoid double counting: use this for income outside your CollabQuote brand invoices. If a platform reports fees separately, record those as an expense only when you want that extra detail.
Date
Platform / source
Type
Status
Amount
Actions
No platform or creator earnings yet.Add YouTube/TikTok payouts, OnlyFans income, product sales, affiliate commissions, memberships, or similar earnings when they arrive or are expected.
Platform & creator earnings
Most entries only need a date, earning type, platform/source, and amount. Extra payout details are optional.
Only Received amounts count in revenue totals.
Optional payout details
Useful for ad or marketplace revenue covering a specific month.
Business expenses
Keep simple expense records and attach a small receipt copy when useful.
Categories are for organization only. CollabQuote does not decide whether an expense is deductible or how it should be reported.
Date
Vendor
Category
Amount
Receipt
Actions
No expenses yet.Add software, equipment, supplies or other creator-business costs when you want them in your bookkeeping export.
Expense
Only the basics are required. The receipt and extra details are optional.
Receipt & optional details
Optional. PDF/JPG/PNG/WebP up to 750 KB. A copy is stored inside your local CollabQuote data; keep your original receipt too.
2026 U.S. tax set-aside planner
Estimate how much cash to reserve from creator income. This is a planning estimate—not payroll withholding, a tax return, or tax advice.
U.S. only
Transparent estimate. CollabQuote uses 2026 federal brackets and self-employment tax rules, then adds an editable state/local planning reserve and safety buffer. It does not calculate credits, QBI, itemized deductions, entity elections, sales tax, or every state/local rule.
Choosing a state prefills an editable planning proxy; it is not a statutory state tax rate.
W-2 wages or other taxable income used only to place creator profit in the federal brackets.
Used to avoid applying the Social Security portion of self-employment tax above the 2026 wage base.
Optional city/county reserve percentage you determine.
Optional. Use a negative amount to remove items such as collected sales tax or a positive amount to add creator revenue not otherwise recorded.
Use tracked business expensesIf enabled, CollabQuote subtracts the expenses you recorded for planning only. You are responsible for deciding whether an expense is actually deductible.
Recommended reserve
Based on received income recorded in CollabQuote and the assumptions at left.
Suggested amount to keep set aside$0.00
0% of tracked creator revenue · $0 per $1,000
Creator cash received$0.00Recorded invoice payments + received platform/creator earnings, converted to USD
Expenses used$0.00Only when the expense toggle is enabled
Estimated creator profit$0.00Planning amount used for the estimate
2026 federal source assumptions: standard deduction and marginal brackets from IRS 2026 guidance; self-employment earnings use the 92.35% factor, 12.4% Social Security component up to the 2026 $184,500 wage base, and 2.9% Medicare component. State/local percentages shown here are editable reserve proxies, not a state tax return calculation.
Activity history
A simple record of important actions inside CollabQuote.
This history is useful context, but it is not tamper-proof or independently certified. Keep external bank, processor and receipt records with your books.
Pricing settings
Set CollabQuote up for your business.
Choose a preset or edit any assumption yourself. These are starting points, not official or guaranteed market rates.
Appearance
Choose the interface theme. Quotes and invoices still print with a clean light document style.
Quotes and invoices always print with a clean light document style, no matter which theme you pick.
Scales the whole app up or down to fit your screen and eyesight better.
Which view the Price screen opens in for a brand-new deal. Deals reopened with existing rights or payment details always open in Advanced.
Update CollabQuote
Use a newer official CollabQuote Setup EXE when a new version is available.
v
Upgrading? If Windows uninstalls the older version first, do not select “Delete application data.” Keeping application data preserves your local CollabQuote records and activation.
Offline-friendly updates. CollabQuote does not download updates automatically. It can look for a newer CollabQuote Setup EXE already in your Downloads folder, or you can choose one yourself.
No update check has been run yet.
Only install CollabQuote updates obtained from your official purchase or update source.
CollabQuote license
Your purchase is activated through activate.collabquote.com. After activation, signed license proof is stored locally so normal use can continue offline.
Checking…
CollabQuote sends the purchase key only during activation. It does not send deals, invoices, revenue, tax estimates, or client records to the licensing server.
Data & help
Backup, move, export, or get a quick refresher without adding more permanent navigation.
One-click pricing presetsOpenSee exactly what the presets change
Everything stays editable. Applying a preset saves those starter assumptions locally, then you can change any field below and save your custom version.
Creator defaultsOpen
Used for numbers such as INV-2026-0001.
Use only if appropriate for your jurisdiction.
Optional U.S. starter guidance.
Used to prefill new deals; always editable.
Choose a state above to preview Floor, Target and Premium starter pricing.
Quote & invoice branding Optional
You can change this any time. It affects presentation, not invoice data.
Optional JPG/PNG/WebP up to 350 KB. Stored only in your local CollabQuote database.
Quote range multipliers
These turn the calculated deal subtotal into your Floor, Target, and Premium Anchor.
Floor multiplier0.85 means your Floor is 85% of the calculated deal subtotal.
Target multiplier1.00 means your Target matches the calculated deal subtotal.
Premium Anchor multiplier1.30 means your Premium Anchor is 130% of the calculated deal subtotal.
Payment methodsOpen
Private-device note. CollabQuote Vault can encrypt protected banking, wire, check-address, tax, and payment instructions on this device. Use encrypted .cqb backups for the safest device transfer.
No payment methods saved yet.Add one when you are ready to invoice a brand.
General payment note Optional
Optional pricing guidanceOpen
Your own hourly target in your default currency.
Used only to compare your base rate with the time you expect to spend.
Show reference pricing rangesCompare selected add-on settings with a dated summary from public creator-pricing guides.
The reference pricing was reviewed in September 2026. It is optional context, not a universal market rate, and is never applied automatically.
Offline currency ratesOpen
Each rate shows how much of another currency equals 1 unit of this base currency.
Keep this date current when you update rates.
Included starter rates: This release includes rates dated September 14, 2026. Update them before using conversions in a current negotiation.
Scope & rights assumptionsOpen
Pricing guidance: CollabQuote helps you structure your own pricing logic. It does not promise that any quote is correct, accepted, legally required, or an official industry rate.
Backup & export
Move it, back it up, or export it.
Use an encrypted .cqb backup when changing devices. Plaintext exports remain available when you intentionally need portable records.
Move between devices
Take your CollabQuote data with you.
For compatibility, CollabQuote can still create a plaintext transfer file. For normal device moves, use the encrypted backup above.
No account needed
1
Create the fileDownload it or open your device's Share sheet when supported.
2
Move it privatelyAirDrop, Files, Drive, USB, or another private method you control.
3
Import on the other deviceImport replaces CollabQuote data on that device, so back it up first if needed.
Treat plaintext transfer files like private business files. If you unlock Vault and include protected details, anyone with the file may be able to read them. Prefer the encrypted .cqb backup.
Phone & computer notes
The transfer file moves your data; CollabQuote still needs to be opened on the other device. Desktop and mobile browsers handle local HTML differently. In particular, iPhone does not reliably run JavaScript apps directly from a file preview, so a hosted web-app edition is the practical iPhone path. The standard offline edition remains independent and does not require that hosted service.
Advanced backup & restore
JSON is the original plaintext backup format for compatibility and user ownership. CollabQuote warns before exporting protected information in plaintext.
Deal table export
Exports your saved deals, statuses, important dates, and any reference-currency values.
Bookkeeping exports
Download clean invoice, payment, other-revenue, expense, or activity tables when you need them.
Delete all local data
Removes saved deals, invoices, platform/creator earnings, expenses, receipt copies, payment records, activity history, settings, Vault data and onboarding state from this device.
Privacy check
CollabQuote stores primary business data in IndexedDB on this device and creates files only when you choose an export. It has no analytics, trackers, or remote fonts. The desktop app contacts activate.collabquote.com only for license activation/status operations.
Your deal information stays on your device. CollabQuote does not transmit your rates, brands, negotiations or revenue to the licensing server.
Help
Start with the next step.
You do not need to learn every part of CollabQuote at once. Use the simple flow below, then open the extra tools only when you need them.
Pricing
Build a quote
Start with your own base rate, then add the deliverables, production work, usage, ads, exclusivity, revisions, and other terms the brand requested.
Floor, Target, and Premium Anchor show a range—not a guaranteed market rate.
Beginner, Established, and Premium presets are editable starting settings.
The three-preset comparison is preview-only and never changes your saved settings.
Pricing recommendations & currency
Optional pricing guidance uses your deal, your settings, and optional reference context. It never changes your quote automatically.
Reference currency values use the offline rates saved in Pricing settings. Update those rates yourself when you want current conversions.
Respond
Counter or send a quote
Use Counteroffer for editable email or DM wording. Use Professional quote when you want a clean document to send to the brand.
Warm, Direct, and Firm responses use the deal details already entered.
Print / Save as PDF hides the CollabQuote controls automatically.
Track
Keep dates visible
Save the deal so CollabQuote can track status, content due dates, payment dates, usage expiration, and exclusivity expiration.
Time-limited rights use the start date and duration you entered.
If no usage start date is entered, the content due date is used for tracking.
Calendar reminders download as standard .ics files.
Get paid
Invoice and keep simple records
After a deal is agreed, create an invoice and record payments as they arrive. You can also add platform payouts, product sales, affiliate income, and other creator revenue that never used an invoice.
Issued invoice financial details are locked so the saved record stays consistent.
Platform and creator earnings stay separate from invoices so YouTube, TikTok, OnlyFans, Etsy, affiliate, membership, and similar income can be tracked without forcing it into a brand-deal workflow.
Expense categories help organize records; CollabQuote does not decide tax treatment or deductibility.
Keep original receipts and outside bank or payment-processor records too.
Backup
Move or protect your data
Your data is stored in this browser on this device. Use a CollabQuote transfer file to move everything to another device, and keep regular backups.
The transfer file is the simplest way to move your full CollabQuote setup.
JSON remains available as an advanced full-backup format.
CSV exports are useful for deal lists, invoices, payments, expenses, and activity records.
Privacy & limits
Your information stays on your device
CollabQuote does not transmit your rates, brands, negotiations, or revenue to a server. It has no account system, analytics, tracking, API keys, or runtime internet requirement.
What CollabQuote does not do
It does not determine a universally correct rate, review contracts, verify legal rights language, fetch live exchange rates, prepare a tax return, decide deductibility, or certify accounting or tax compliance. The U.S. tax set-aside planner is an editable estimate only.
Disclaimer: CollabQuote is a pricing, invoicing, and workflow tool. It is not financial, tax, business, accounting, or legal advice. Review important agreements and filing decisions with qualified advisers when appropriate.
Activate CollabQuote
Enter the key from your purchase.
Internet access is required for activation. After activation, CollabQuote keeps signed license proof on this computer so normal use can continue offline.
The purchase key is sent to activate.collabquote.com for verification and is not stored by CollabQuote after successful activation.
Step 1 of 4
Make invoices yours
Choose your invoice style.
All three styles support your uploaded logo, payment details, taxes, notes, and invoice line items. You can change this later in Pricing settings.
Starter pricing
Would you like regional starter recommendations?
Choose a U.S. state and CollabQuote can prefill an editable starting base rate, hourly goal, and Established pricing assumptions. These are planning defaults, not official market rates.
Choose a state to preview the recommendation.
Transparent math. CollabQuote starts from a $400 national short-form creator-services base and $75/hour planning goal, then applies a published in-app state factor from 0.90× to 1.15×. You can change every number later.
Your brand
Add your logo—or choose a default mark.
An uploaded logo appears on invoices and beside the CollabQuote heading in the app. If you prefer a built-in mark, it appears on invoices only.
JPG/PNG/WebP up to 350 KB. Stored locally on this device.
One last thing
Would you like our free creator guide?
It opens in your normal web browser so you can download it directly from CollabQuote.
Free CollabQuote Creator Guide
Practical deal-pricing and workflow guidance to keep alongside the app.
New deal
Have you already received an offer from this vendor or client?
This lets CollabQuote compare what you're offering against what they already proposed.
